Archive for the ‘Searching and applying for posts’ Category

We will always contact you on the email address you provide when you register on our online job search system, regardless of the email address you put on your application form.   Therefore, please ensure that the email address you provide at the point of registration will be suitable for receiving emails from us in conection with any vacancies you apply for.

Yes, if you wish to reformat the text you have entered in order to give it a cleaner appearance, you may unprotect the application form.  Instructions on how to do this are set out below:

NB:  Please do not amend/delete any part of the form’s template

 If you have opened the application form in Word 1997 – 2003:

• To unprotect, select Tools>Unprotect Document or View>Toolbars>Forms and select the padlock symbol
• Delete/copy as necessary
• To protect the document again, select Tools>Protect Document or View>Toolbars>Forms and select the padlock symbol.



If you have opened the application form in Word 2007:

• To unprotect, select Review>Protect document>Restrict formatting & editing>Stop protection.
• Delete/copy as necessary
• To protect, select Yes, start enforcing protection>OK [do not enter a password].

This FAQ is not relevant for job applicants

This usually happens when the job description and person specification have been saved in Word 2007 format.

Where this problem occurs:

• Applicants should contact the Recruitment Administrator, whose details can be found in the How to Apply section of the vacancy
• Recruitment Administrators should contact their HR users
• HR users should resave the job description and person specification as a Word 1997 – 2003 document then recreate the links and update the relevant vacancies with the revised links

HR users should save all job descriptions and person specifications in Word 1997 – 2003 format in Sharepoint in order to avoid this problem.

There are a number of possible reasons for this:

1. The email notification has not yet been generated. The system should send you the first email the day after you have set up a Job Alert.

2. You have selected the ‘Receive Emails’ option but the email format has not been set to ‘HTML’.

To check this, log back into your online recruitment account by entering your email address and password into the Existing Users box on the Job Search page.

Click on the “Home” tab at the top right of the page

Click on the “My Account” link on the top left of the page

Click on the “Preferences” link at the top of the page.

Under “Preferences”, check that the email format has been set to HTML. If it has not then select this option and click on the “Save” button at the top/bottom of the page.

You will receive a message confirming that your account has been updated successfully.

3. There are no vacancies which match your preferences.

4. You have already applied for any vacancies which match your preferences. Please note that the system will not send you vacancy details for jobs that you have already applied for.

In order to do this you will need to log back into your online recruitment account by entering your email address and password into the Existing Users box on the Job Search page.

Click on the “Home” tab at the top right of the page

Click on the “My Account” link on the top left of the page

Click on the “Preferences” link at the top of the page.

Under “Preferences”, amend your preferences as required

Click on the “Save” button at the top/bottom of the page to start receiving Job Alert emails.

You will receive a message confirming that your account has been updated successfully.

In order to do this you will need to log back into your online recruitment account by entering your email address and password into the Existing Users box on the Job Search page.

Click on the “Home” tab at the top right of the page

Click on the “My Account” link on the top left of the page

Click on the “Preferences” link at the top of the page.

Under “Preferences”, amend your preferences as required (ensure that you check the “Receive Emails” option and that the email format has been set to HTML)

Click on the “Save” button at the top/bottom of the page to start receiving Job Alert emails again.

You will receive a message confirming that your account has been updated successfully.

Yes, however you will need to create a new account on the online recruitment system as an external applicant and register again using your personal email address.

If you have an ICIS application open when you try to access the job search pages of the online recruitment system, you will receive an error message. For instructions on how to access ICIS and the job search pages simultaneously, please turn on in-private browsing on your browser.  You may wish to view our demonstration on How to access ICIS and job search pages simultaneously. Please select the See It! button once you have opened the demonstration.

Before setting up a Job Alert,  please note that they are currently only available to Imperial College staff who are at risk of redundancy.

1. Access the College’s Employment website
2. From the College’s employment website, click on the “Job Search” link on the right hand side of the page
3. Search for Job Alerts (vacancy reference RR 2009 0001 PLC) by entering “Job Alerts” or the vacancy reference number into the Keywords field and click on the “Search” button
4. Click on the link in the vacancy reference column, which will bring up a page of  instructions for you to follow, in order to set up Job Alerts.  

Yes, from our Employment website please select Job Search then enter the vacancy reference number into the Keywords field and click the search button.