How to upload a document into SharePoint and link to it from your Web page

This is now a two part procedure. If the file is not yet in your SharePoint workspace you will need to load it first. Only when it is loaded into SharePoint can you link to it from your webpage.

a) How to Load a file into your SharePoint workspace

To upload a file into SharePoint, click the Documents icon on the Editor toolbar.

This will display the Workspaces Wizard.

Click on the Upload a file option

Your specified site within the SharePoint Workspace Collection will open and if you are already logged in inside the network and are a member of the site’s contributor or owner group, you will be automatically logged in.  If you’re outside the network, use your usual College username and password.)

When logged in you will see your workspace site with an Internal and Public library listed on the left. The Public library is for content viewable to the greater public, and the Internal library is for restricted read content.  Any documents placed in the Internal library will require a College login to view.

Select the Upload from tool bar (you must be signed in – see upper right hand corner of the screenshot below)

and the Upload screen shows:

Browse for the file you want to upload and then click OK

The file will then be in SharePoint Workspace and you can then link to it from your web page.

b) How to link to a file in SharePoint workspace

When the file is in SharePoint, select the text on your web page which you wish to use to create the hyperlink.

Select the Documents icon on the Editor toolbar.

This will display the Workspaces Wizard.
Choose your site name from the list in the box next to ‘Select a website’ and a map of your workspace will appear

e.g.

Locate the file you wish to link to and click ‘Return page link‘ text against it.

Click Submit to save your changes and see the page in View mode.

Note: if you open a document to have a look at the contents, and then wish to go back to the SharePoint collection, right click on the mouse button, and choose “Back”

In SharePoint use the Breadcrumb trail to navigate through the site.