Archive for the ‘Editing pages’ Category

1. Upload the flash file using the upload a file wizard.

2. Add a HTML portlet to the page and enter in the following content.  Make sure to make the appropriate changes as indicated in this code.

<script>

jQuery(function(){

$.getScript(‘http://www.imperial.ac.uk/imedia/plugins/jquery.swfobject.min.js’, function() {

/* enter a class id reference for this flash app, e.g. pic-gallery.  If there are multiple flash files on a web page then this id needs to be unique. */

$(‘#xxx’).flash({

/* Enter in the flash filename.  */

swf   : ‘http://www3.imperial.ac.uk/fileupload/download/filename.swf’,

height  : 418,

width: 813,

expressInstaller:’expressInstall.swf’,

/* enter the id and name for this */

id: ‘xxx’,

name: ‘xxx’,

params  : { bgcolor:’#ffffff’,

/* if you want full screen capability change this to true */

allowfullscreen:’false’,

scriptAccess: ‘always’

}

});

});

});

</script>

3. Add the following into a content item area using the CMS editor:

<div id=”xxx”>
<!— It is advised to If you want a substitute content then we could advise you enter in an image and text here. —>
</div>

Moving

Pages can be moved between directories (parent or root pages), copied and deleted in the list view of the page. To move a page click the Edit button at the bottom of a page (if you cannot see this page you are either not logged in or  do not have manage permissions for this area of the website, see Setting Permissions for more details). Click the list link at the top of the graphical edit page.

You should now see the list view editing page that contains a list of all the pages in the current sub-directory shown as folders (since they can hold other pages in the structure). At the bottom of the list will be the content item for the current page.

This page allows you to perform many different tasks on several pages at a time. You can navigate through the website in list view by clicking the underlined display names of pages, to open up that directory, or by clicking areas in the site shown in the Path crumb-trail in the top toolbar, to go up the directory tree.

To move pages select the check boxes next to the names of pages you wish to move to another location and then click the Actions: Move button.

This will display the move wizard.

The move wizard will display only those areas of the website in which you have manage permissions. To move a page to another location email the site owner (webmaster) for the whole site. Click the Move Here link and all the selected pages will be moved to that directory as sub-pages.

Copying

Pages can be copied using exactly the same method except the Actions: Copy button is used.

Deleting

To delete a page check the box next to the page name and press the Actions: Delete button. (Note that a page is denoted by a yellow folder symbol next to it). You will be asked to confirm you wish to delete the page. Remember that if you delete a page you delete all its sub-pages too!  We recommend that you never delete a page with sub-pages, but delete the lowest-level pages first, then the level above and so on.

To rename a page browse to the page. If you are logged in, and you have manage permissions for this page, you will see an Edit link at the button of the page between My Imperial and Admin. Click this link.

You will now see an editing page showing the content of the current page, the right navigation tree and the header. There is also a beige toolbar menu across the top of the page. In this toolbar click the Page: Properties link.

This will show Edit Page menu. Here you can change the Display Name, which is displayed in the navigation tree and in the header of the browser, the Name of the page, which will be used to construct the human readable address, and the Description of the page. Be careful to leave only lowercase letters and numbers in the Name field.

Simply click Ok to save your changes.

If you have a very wide image or table which you find does not fit into your page width, there is an option to use a ‘wide’ template. However, this option should only be used in exceptional circumstances as it is a non-standard template. If you do want to use the ‘wide’ template please contact Peter Gillings giving the URL of the page you want this template applied to and a member of the Web Support team will apply it for you.

About the navigation tree

The right navigation tree is generated automatically and ordered randomly by default. The Display Name of any subpage added to a parent page will appear as a subdirectory in the tree.

The order of items in the right nav can be changed by the site owner, who can also set certain subpages so they are not displayed in the navigation tree.

To request the order of items in the Navigation Tree to be changed, or to have pages hidden in the Navigation Tree contact the site owner.

To edit the navigation tree

If you have the right permissions (for instance, if you are the site owner), you can configure navigation settings for your site. You can specify the order of items and you can also ‘hide’ pages so that they don’t appear in the right navigation or across the top of your page. To configure navigation, you must be a member of the Admin permissions group on your site.

1. Access the navigation area

Log into CMS and go to a page where you have manager rights. Click on the Admin link above the footer. 

Then click the Navigation Settings link

Click on your site name name to show the sub pages in your site:

Navigate to the required page e.g.

1. Specify required order of items in right navigation by entering numbers in the Order column
2. Tick Show page in navigation? If you want the page to be shown in the right navigation, remove tick if you want to hide a page.

Click Submit button to register your settings.

2. When you have finished setting navigation preferences

Use the back button, or a browser favourite, to get back to your start point.

You may need to click on Clear Cache or CTRL+F5 to see the effects of the settings you have registered.

If you hide a Content Item, that content will not show in Page View. However, please note that if you then Edit the content within that hidden item, the whole content instantly becomes visible in Page View. So, you will need to hide the Content item again if you don’t want the content to show after an edit.

User groups are pre-defined entities to which a group of users are assigned. User groups can be granted different access permissions to different pages.

If you are the owner of a user group, for example, a user group for a research group, you can manage the membership of the group. If you choose to add members to a user group remember that they will be able access/edit all pages available to the group.

IMPORTANT: If you are the owner of a group and wish to give a user permission to edit one or two pages in your area consider granting manage access to those specific pages to that user (see Setting Permissions). A user added to your group will be able to manage all pages in your area.

To add users to your user group:

• Browse to a page and click the Edit link at the bottom of the page. If you cannot see the Edit link then you are either not logged in or do not have manage permissions for this page.
• In the graphical editing view page displayed select the Builder link the toolbar at the right.
• In the Portal Builder page that appears click the Administer tab on the right.
• On the right of the Administer page click the browse groups button shown below.

You will now see those groups in which you are an owner. Select the group you wish to edit and press Select.

Then click the Edit button. See also Group Naming Conventions.

The group editor page will now open. You can add users to the group either as other owners (who will be able to edit the group membership) or as group members (who cannot edit the group membership). To add a member or an owner to the group click the appropriate Add User button.

The user browser will now open. Enter the surname or email name of the user you wish to add to the list. Select the user from the list and press Select. You can add as many owners or members to the group as you wish. To save the added users to the list press the Submit button, and then Done.

How to upload a document into SharePoint and link to it from your Web page

This is now a two part procedure. If the file is not yet in your SharePoint workspace you will need to load it first. Only when it is loaded into SharePoint can you link to it from your webpage.

a) How to Load a file into your SharePoint workspace

To upload a file into SharePoint, click the Documents icon on the Editor toolbar.

This will display the Workspaces Wizard.

Click on the Upload a file option

Your specified site within the SharePoint Workspace Collection will open and if you are already logged in inside the network and are a member of the site’s contributor or owner group, you will be automatically logged in.  If you’re outside the network, use your usual College username and password.)

When logged in you will see your workspace site with an Internal and Public library listed on the left. The Public library is for content viewable to the greater public, and the Internal library is for restricted read content.  Any documents placed in the Internal library will require a College login to view.

Select the Upload from tool bar (you must be signed in – see upper right hand corner of the screenshot below)

and the Upload screen shows:

Browse for the file you want to upload and then click OK

The file will then be in SharePoint Workspace and you can then link to it from your web page.

b) How to link to a file in SharePoint workspace

When the file is in SharePoint, select the text on your web page which you wish to use to create the hyperlink.

Select the Documents icon on the Editor toolbar.

This will display the Workspaces Wizard.
Choose your site name from the list in the box next to ‘Select a website’ and a map of your workspace will appear

e.g.

Locate the file you wish to link to and click ‘Return page link‘ text against it.

Click Submit to save your changes and see the page in View mode.

Note: if you open a document to have a look at the contents, and then wish to go back to the SharePoint collection, right click on the mouse button, and choose “Back”

In SharePoint use the Breadcrumb trail to navigate through the site.

Yes. When up upload a file into your SharePoint workspace (see: How to upload a file) you can set permissions at file level. (see: Setting Permissions)

The maximum numbers of characters you can use when naming a page is 60 and that includes spaces.

If you use more your page may fail or you will see the following error message:

Error message as it appears

To

To change the name:

Select Edit, then Page Properties and shorten the name.